Instructions & Fees ’18

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Registration 2018


PROCESS OF REGISTRATION
Registration at http://reg.heart-of-europe.org/ till 31st May 2018
Confirmantion email from registrations@heart-of-europe.org
Issuing invoice for 25% deposit
Covering invoice till date stayed,. Last day is 31st May 2018
Completing all the data of the team till 30th June 2018

HOE DT Call for Registration 2018

Registration of Delegations for HOE 2018:

Online Registration Form for Delegations ’18

REGISTRATION STATUS: OPEN ✓

Registration of Independents:Debaters; Adjudicators and Observers for HOE 2018:

Online Registration Form for Independents ’18

REGISTRATION STATUS: OPEN ✓

For registration related inquiries contact use Registration Team Email: registrations@heart-of-europe.org Phone: 00420 601 353 165

Registration process

You can register at any point up until the 31st May 2018! After that date you can be addmited to particpate by exception given by Organising Committee. This is an open tournament. Any organisation, society, school or club from any country is entitled to participate. We can also try to arrange mixed teams for individuals who are applying with no team.

Roles

Team Members

A Team Member is a student eligible to debate for their team according to the rules of the tournament that has been chosen by the sending organisation. This does not include students who are ineligible to debate according to the rules, nor does it include students who do not intend to debate as part of the team. Hence no “reserve” or non-debating members are allowed. Those can participate as observers.

As for the general team cap, the total number of teams who apply for accommodation should not exceed 60. There is no limit on total number of teams from one country. In case you would like to come with more than 4 teams please inform the organizers at registrations@heart-of-europe.org. The n+1 Adjudicator rule per a delegation is applied.*

Registration fee: 200 € per Debater + n+1 fee (per a missing Adjudicator) – if there are fewer judges than n+1 per a delegation (n = number of teams in a delegation), the delegation is required to pay 150 € For more information contact organisers at registrations@heart-of-europe.org.

Team Coach and Team Manager

The Team Coach and Team Manager may be the same person but there must be someone who is coaching and someone who is the Team Manager, either two separate people or one person. Team Coach and Team Manager can participate also in the capacity of Adjudicator. Both the Team Coach and Team Manager must be responsible adults who are over 18. The Team Manager and Team Coach must accompany the team to every debate and amongst other things officially represents the team in communication with any members of the Organising Committee.

Registration fee: 200 € per Coach or Manager (if not adjudicating, otherwise see below)

Adjudicator (Judge)

An Adjudicator is a person who is familiar with the rules of the tournament who will attend the adjudicators training and assessment sessions and adjudicate whatever debates the Chief Adjudicator of the tournament may reasonably ask them to adjudicate. The n+1 rule per delegation is applied*.

More information for Adjudicators …

Registration fee: 150 € per Adjudicator

*n+1 fee (per a missing Adjudicator) – if there are fewer Adjudicators than n+1 per a delegation (n = number of teams in a delegation), the delegation is required to pay 150 €. For more information contact organisers at registrations@heart-of-europe.org.

Observer

Each team has an option to bring an unlimited number of observers to attend the tournament. Any other individuals can participate as observers, provided they adhere to the Code of Ethics of the tournament.

Registration fee: 260 € per person

The Registration Fee

The fee covers:

accommodation for 5 nights (in 2 bed room);

meals: 4 × lunch, 5 × breakfast, 4 × dinner;

refreshments – snacks, hot & cold drinks;

all free time scheduled activities (parties, excursions, trips, sports);

ground transport in Olomouc;

reduced taxi fare rates at ALFA taxi, better exchange rates in partner exchange offices;

professional foto and video footage, live streaming of debates;

mobile info application of the tournament for Android and iPhone;

volunteer service during whole course of the tournament;

welcome pack;

materials.
The registration does not include extra nights cost neither single room cost. Visa cost and travel cost to Olomouc is not covered by Organising Committee.

We expect 25% non refundable deposit of total ammount for dellegation till 31st May 2018. When you will finish your registration we are going to send you invoice to your email with the information which is needed for money transfer. You can pay also whole amount prior the tournament starts. Please contact Mr. Jakub Kadlec at jakub.kadlec@c-d-s.cz with your request and you will receive the details. The non refundable deposit can be given back in some cases which are up to the decision of Czech Debate Society Executive Board.


Fee in €	Fee in CZK	Fee in $ (USD)	Role
200 €	5 800 CZK	$ 290	Debater
200 €	5 800 CZK	$ 290	Coach (if not adjudicating)
200 €	5 800 CZK	$ 290	Team Manager (if not adjudicating)
150 €	4 350 CZK	$ 217	Adjudicator (Judge)
150 €	4 350 CZK	$ 217	Coach (if adjudicating)
150 €	4 350 CZK	$ 217	Team Manager (if adjudicating)
260 €	7 540 CZK	$ 377	Observer
150 €	4 350 CZK	$ 217	per missing Adjudicator to n + 1 rule
20 €	580 CZK	$ 29	per person per extra night
– 20 €	– 580 CZK	$ 29	Debate for life initiative – donation of blood

You can also contact organisers at registrations@heart-of-europe.org if there is some possibility to have individual discount. Eg. funding by embassy of your state in Czech Republic.

Methods of payement

25% non refundable deposit – after you will finish your registration you will receive your invoice with bank information which is needed for your wire transfer of money to our accounts.
In cash at place in Olomouc – please be prepared to pay the remaining 75% of the total amount, in exact amount in Euros at place, please. You can pay also by Czech Crowns or in Dollars in exact amounts with following exchange rates, but please indicate in online registration.
1€ = 29 CZK
$1 = 20 CZK

Bank Transfer

In case you would like to use this option, please fill in all necessary data in online registration and contact Mr. Jakub Kadlec at jakub.kadlec@c-d-s.cz (00420 601 353 165) in advance.

For issue invoice we will need followong data from you. Please check the tables below.


INDIVIDUAL
First Name
Surname
Date of birth
Home address


ORGANISATION
Name of your Organisation
Identification number of your Organisation
Address of your Organisation

If wiring money to Czech Debate Society (CDS), please note that CDS is not responsible for any wire fees you may incur. CDS must receive the full amount of the participation fees it is owed, so please be sure to consult with your bank and to add to your wire transfer any fees that will be subtracted from your payment before it reaches CDS.

Travel and other Cheques

Czech Debate Society does not prefer this option. In case you would like to use this option, please indicate that in online registration and contact Mr. Kadlec at jakub.kadlec@c-d-s.cz (00420 601 353 165) in advance.

If you are paying money to Czech Debate Society (CDS) by cheque, please note that CDS is not responsible for any extra fees you may incur. CDS must receive the full amount of the participation fees it is owed, so please be sure to consult with Mr. Kadlec and add to your total amount any fees that will be subtracted from your payment before it reaches CDS.